Food Trader Application 2025 -


FOOD TRADER APPLICATION 
Boomtown 6-11 August 2025
Matterley Estate, Winchester 

Thank you for your interest in trading at Boomtown 2025. Boomtown's ethos has a huge focus on sustainability, so please bear this in mind when submitting your application. One of the key things we look for in our traders is individuality and something that stands out! We collaborate with businesses with character, as well as offering unique and fantastic quality food.

Trading days are from Wednesday to Sunday, all traders must arrive and be fully set-up by Tuesday so pitches can be signed off by our H&S team. Please note Boomtown is a Cashless festival, more info will be provided to successful applicants. By being a Cashless event we are able to lower the up front costs for traders and work on a revenue-share basis to make the festival more accessible for a wider variety of food businesses. 

Please fill in all fields below, we look forward to receiving your application.

First Name *
Last Name *
Email *
Mobile Number *
Phone Number
Address Line 1 *
Address Line 2
City *
Postcode *
Are you a local trader?
Are you local to Winchester or the South Down's Nation Park?
NoYes

Your Business

Stall Trading Name *
If you are applying for more than one pitch you need to fill in an application for each one. If the stall names are the same please number them 'Stall name 1' Stall Name 2'.
Invoice Company Name *
Photograph of Stall *
(MAX SIZE 10MB)
Please upload a recent photo showing what your stall set up looks like, if you do not include a photograph of your stall your application will not be considered. We are looking for stalls that look good as well as serving great food, here is a chance to show off your set up! We are more likely to book aesthetically pleasing stalls that fit with the festival environment
Additional photograph (optional)
(MAX SIZE 10MB)
Additional photograph (optional)
(MAX SIZE 10MB)
Pitch Layout
(MAX SIZE 5MB)
Please provide a bird-eye image, sketch or drawing of your pitch layout, including back of house and accommodation.
Website
Facebook
Instagram
Do you actively engage with your audience on social media?
If so, could you share some information about your social media reach and the platforms where you are most active?
Social media reach
If you answered yes to the above, please enter your combined reach across your social media platforms
Company/trading logo
(MAX SIZE 5MB)
Do you have a logo? If so, please upload your most recent company logo.
Are you VAT registered?
NoYes
If yes, please provide your VAT number
Have you traded at Boomtown before?
NoYes
Please provide details of your previous trading history at Boomtown
How many meals on average can you produce per day? *
What would be your expected turnover at Boomtown over the 5 days? *
Instead of a pitch fee we work on a revenue share basis, so this helps us find the right traders to partner with that will meet the demands and capacity of our audience as well as meeting the expectations of the trader. Bearing in mind that Boomtown is a 5 day camping festival.
Please describe your company and your offering, tell us what sets you apart from the rest *
What other festivals have you traded at? *

Food Menu

What type of food do you normally sell? *
Please select the primary food you wish to sell *
Please select the secondary food you wish to sell *
If other, please specify
Please select which dietary requirements/allergens you can cater for *
Dairy Free
Other
Halal
Kosher
Sesame Seed Free
Peanut Free
Mustard Free
Sulphites Free
Soya Free
Celery Free
Egg Free
Vegan
Gluten-Free
Nut Allery
Celiac Disease
Your Food Menu *
Please provide your menu, including 2024 pricing, so we can see your full offering and meal prices.
Photograph of Menu
Photograph of your Food *
Photograph of Your Food
Photograph of your Food
Would you be able to provide a meal deal?
NoYes
It's essential that we provide accessible food options for our attendees.

We will include traders offering meal deals on the 3D map, under their own 'Meal Deal' filter.

Not all traders offering meal deals will be accepted; we will select two per trader run. 
If yes, please provide a description *

Tickets & Passes

How many staff tickets and vehicle passes do you need?  


Adult Tickets Required *
Teen Tickets Required *
Child Tickets Required *
How many onsite vehicle passes do you need *
Indicate how many vehicles will be parked within your pitch space
Towed Vehicles
Please specify how many towed vehicles, units and/or caravans you plan to have behind your pitch.
How many parking passes do you need *
These are passes for cars parked in the crew car park

About Your Pitch

What type of structure is your stall? *
If other, please specify
Width/Frontage Of Pitch (m) *
Provide the width of the entire frontage of your pitch (including any signage, guy ropes, tow bars etc.)
Depth Of Pitch Required (m) *
Please provide the depth of your entire pitch, including any vehicles or tents that sit behind your stall. Please note, many locations across site have a maximum depth of 15 metres.
Do you provide seating with your stall ? If yes, how many can you seat?
We have opportunities to trade pre and post show.
If you're interested in joining us then, please specify when you're available.
What will your trading hours be each day *
How many 16amp electric connections do you require? *
How many 32 amp connections do you require? *
How many 32/3 Phase connections do you require? *
How many 63/3 Phase connections do you require? *
You will have access to a shared Water Standpipe but if you have very high water usages and want one on your pitch you may wish to book a private one.
Private Standpipe *
All traders have access to shared IBCs, but if you have a lot of water wastage please book a private one.
Private IBC *
Private Loo *

Health and Safety 

If your application in successful you will also be asked to provide a food hygiene certificate, proof of public liability issuance,  risk assessment, fire risk assessment, gas safety certificate (where applicable) and employer liability insurance.

Food Hygiene Rating
1
2
3
4
5
Please link to proof of your food hygiene rating *
scores on the doors website
Local Council Certificate /Registration
Name of Local Council where your business is registered *

SUSTAINABILITY

Are you happy to use all compostable serve wear from a pre-approved supplier? *
All serve wear MUST be PAPER, BAGESSE and WOODEN cutlery. BIO-PLASTIC/PLA IS NOT ALLOWED, this is because it contaminates the waste/recycling stream we have chosen to use. Single use sachets of condiments are also BANNED, please use re-fillable bottles.
NoYes
Please let us know your preferred supplier of compostable serve wear *
Do you have any sustainability credentials ?
If so, please provide details of any accolades that you would be happy for us to shout about!
We measure our food footprint, if your application is successful, you are required to provide information on products sold at the festival
For example, where you get your main ingredients/products from. Do you agree to provide this information?
NoYes
To help us with onsite deliveries please list your preferred suppliers
Do you have a bespoke supplier for a specialist item?
If so, please confirm the name of the supplier and the product.